Inventory audits that make your stock records true.
Independent physical verification, reconciliation and variance analysis that restore confidence in your inventory and improve ERP stock accuracy.
Request a ConsultationWhat is Store Physical Verification?
Store physical verification is the independent counting and validation of inventory against system records. It exposes discrepancies, recovers control and gives finance and operations a number they can trust.
AG's Collection plans and executes structured verification — bin-by-bin counting, barcode validation and reconciliation — then analyses variances and recommends corrections to your ERP.
The result is accurate stock records, reduced write-offs, better audit readiness and a healthier working-capital position.
Challenges we solve
- ▸System stock that no longer matches the shelf
- ▸Untraceable shrinkage and write-offs
- ▸Disorganized bins and poor location discipline
- ▸Audit findings on inventory accuracy
- ▸Working capital locked in phantom or obsolete stock
A structured, transparent methodology
Planning
We define scope, cut-off, teams, methodology and timelines for a controlled count.
Bin Verification
Storage locations are checked for organization and correct mapping.
Physical Counting
Inventory is counted systematically with controls to prevent double-counting.
Barcode Validation
Where applicable, barcodes are scanned to validate item identity and quantity.
Inventory Reconciliation
Counted quantities are reconciled against ERP records.
Variance Analysis
Discrepancies are analysed to identify root causes and patterns.
Report Preparation
A clear report documents findings, variances and recommendations.
ERP Update Recommendations
We recommend the corrections needed to align the system with reality.
The business impact
Accurate records
System stock reflects what's actually on the shelf.
Lower write-offs
Early detection reduces unexplained shrinkage.
Audit readiness
Documented counts and reconciliation satisfy auditors.
Working capital
Identifies obsolete and excess stock to free up cash.
Process discipline
Improves bin organization and location accuracy.
Confident decisions
Reliable inventory data supports planning and procurement.
Frequently asked questions
Why is physical verification important?+
Over time, system records drift from reality. Independent verification restores accuracy, supports audits and reveals shrinkage or obsolete stock.
Will operations have to stop during the count?+
We plan cut-offs and methods to minimize disruption, and can use cycle-count approaches where a full stop isn't feasible.
Do you reconcile against our ERP?+
Yes. Counted quantities are reconciled to your ERP and we recommend the corrections needed to align both.
What do we receive at the end?+
A documented report of counts, variances, root-cause analysis and clear ERP update recommendations.
How often should we verify inventory?+
High-value or fast-moving stock benefits from periodic cycle counts; a full verification is typically annual or as audit requires.
Related services
Material Codification
Clean, standardized master data with UNSPSC mapping and duplicate elimination.
ERPNext Implementation
Implementation, customization and migration across procurement, inventory and finance.
Procurement Outsourcing
End-to-end sourcing from PR review and RFQ management to evaluation and PO support.
Ready to get started?
Book a free consultation and we'll outline a clear plan for store physical verification.
Book a Free Consultation